15 June 2026
HAVERAH PARK WITH BECKWITHSHAW PARISH COUNCIL
MINUTES OF THE MEETING HELD ON Monday 15 June 2026
The first 15 minutes was held in the Copse.
Location: Beckwithshaw Village Hall
Present: Councillors – Cllr D Spence (Chairman), Cllr J Parish, Cllr M David
and Cllr Mrs S Swires.
Parish Clerk – Mrs J H Galloway
5 Members of the public were present.
2 residents from the Moor Park Estate expressed concern about the planning application for 3 Timber Holiday Cabins on Norwood Lane – this item to be discussed at item 8.
- Apologies: Cllr Mr S Swires
- Declaration of Interest: None
- Exempt Information: None
- Approval of Previous Minutes
Approval of the Minutes of the Annual Meeting held on 11 May 2026 and the Minutes of the Parish Council Meeting held on 11 May 2026 was proposed by Cllr Spence and seconded by Cllr Parish. The minutes were signed by the Chairman.
- Urgent Business: Vacancies – Following the resignation of Councillor Ellis
a vacancy has been advertised on the village Notice Board and Website. Response date is 24/6/26. NY will let me know the outcome.
The Parish Council thanks Mr Ellis for his service and attendance at the Parish Council.
Position of Vice Chairman – Cllr M David was
proposed by Cllr Mrs S Swires and seconded by
Cllr Parish All in favour
Speed Sign – Letter sent to CG & Co. No reply has yet been
received, it is assumed that the matter is now
closed. It was proposed by Cllr David, seconded
by Cllr Spence that prices for a replacement traffic
sign be sought and also to consult with Pannal PC
re the source of their traffic signs.
Village Gateways – A submission to be put to North Yorkshire re
the proposed Gateway/s with pictures, location and relevant documents. Relevant papers passed to Cllr Mrs S Swires.
Emergency Plan – A reviewed plan has been passed to the Clerk
for checking and amendment. Ongoing
Neighbourhood Plan Meeting – Letter sent to Harrogate Town
Council declining the offer of joining their
Neighbourhood Plan Meetings.
Parish Liaison Meeting – Cllrs Parish and Spence attended a meeting on 27th May with Chris Blackburn, NYC Highways Customer Communities Officer to discuss Parish Council highways issues. We were given a resume of the Highways and Bridges departments responsibilities and priorities which are wide ranging and extensive. We were informed that all of this work is managed by a relatively small team on a modest budget considering the extensive road network and number of bridges falling under their remit. The following specific issues were raised:-
Grass cutting – particularly at road junctions to clear sight lines.
Pot Bank – We asked for the reinstatement of the anti skid road surface and additional signage to highlight the need to reduce speed and identify the nature of the corners and restricted road widths drivers need to negotiate. We also asked if an Armco barrier could be installed to protect the garden of the Pot Bank Cottage adjacent to the first bend when travelling towards Killinghall.
Proposed Village Sign – we asked if we need to apply for a licence to erect a ‘Village Gate Sign’ on the green opposite Shaw Lane.
Chris Blackburn responded that he would send an inspector to check site lines at road junctions and report back on the other issues.
.
North Yorkshire’s Call for Sites –Date has been extended to 22
June 2026. Meeting with Cllr Dixon (Harlow
Ward, Harrogate Town Council) to be
rearranged.
Newsletter – should be ready for distribution this week
- Finances: The bank balances at 15 June 2026 were reported to the Parish Council:
Community Account £4,001.85
Money Manager (Deposit Account) £9,365.56
TOTAL £13,367.41
Insurance Paid £264.00
Approval Clerk’s salary £713.60 and tax £178.40 for the June Quarter
proposed by Cllr David and seconded by Cllr Spence
Approval of Clerk’s expenses £123.95
proposed by Cllr Spence and seconded by Cllr Parish
Approval Jake Richards Invoice for web fees £75.00
proposed by Cllr Spence and seconded David
Year End accounting Internal Audits have been carried out quarterly by Councillors.
The Asset Register has been reviewed.
Receipts and Payments Account and Bank Reconciliation
The approval of the Receipts and Payments Account and Bank Reconciliation for the
year ending 31 March 2026 was proposed by Cllr Spence, seconded by Cllr Parish and
agreed by all.
The Accounts were signed by the Chairman and Clerk.
2025/2026 Annual Return.
- a) Exemption Certificate.
The Certificate was completed, approval was proposed by Cllr David, seconded
by Cllr Mrs S Swires and carried by all. The Certificate was signed by the Chairman
and the Clerk.
A copy of the signed Certificate to be forwarded to the External Auditors.
- b) Annual Governance Statement.
The completed statement was proposed for approval by Cllr David,
seconded by Cllr Mrs S Swires and carried by all. The Statement was signed by the
Chairman and the Clerk.
- c) Accounting Statement.
The statement was completed, and approval was proposed by Cllr David,
seconded by Cllr Mrs S Swires and carried by all. The Statement was signed by the
Chairman and the Clerk.
- North Yorkshire Councillor County Councillor – Cllr Spence to email Cllr Nathan Hull
to enquire about his health/well being and to
express our hope that we would see him at our
meetings in the near future.
- Planning: Decisions
26/00736/TPO Part Approved and Part Refused
Felling of various trees at 2 Cardale Park (WGC Landscapes Ltd)
26/01368/TPO Granted Subject to Conditions
Crown Reduction of Oak Tree at Bray House Moor Park (Mr R England)
Applications
26/02359/FUL
Alterations to dormer to raise roof and works to porch at Linton Cottage, Whinney
Lane (Mr & Mrs Powell)
Prior approval, the PC has no objections.
26/02474/FUL
Erection of 3 Timber Holiday cabins at Woodland near South Lodge Moor Park,
Norwood Lane (K Swires and Co)
The Parish Council does not object to or support the application but wishes to make
comments or seek safeguards as set out below:
It is suggested that the lighting at this development be in keeping with this very rural
area and that the quietness of the surroundings be maintained.
It would appear that there is a discrepancy between the maps and the written
description.
- Traffic and Highways: Reported two instances of fly tipping in gate entrance opposite
Cardale Estate on road to Killinghall. First was a mattress plus
other stuff, second metal boxes/tanks
Planned Road Works, Otley Road 6 to 8 July – Lights and
speed restriction – At junction With Beechfield.
Report potholes at Whinney Lane, roundabout, near
Williams Court and Moor Park Close
Problems can be reported to North Yorkshire on the following webpage:
- Copse and Grass Cutting: Copse Meeting Review –
Ground needs strimming.
Lime trees need trimming.
Get quote for above with a view to adding to annual
contract
- Correspondence: Changes to requirements regarding publication of
Councillors usual residential address, Councillors can opt-in to having their details on websites
Information on fire prevention received
- Councillors Questions: Some concern was expressed about professional dog
walking on private property
- Dates and time of next meetings at 7.30pm Monday 20 July 2026
Monday 14 September 2026
Monday 12 October 2026
Monday 16 November 2026
The meeting closed at 9.20pm
Please check the website for further information – www.beckwithshaw.org
SUMMARY OF ACTIONS REQUIRED
| No. | Action | Responsibility |
| 1 | Reclaim VAT | Clerk – ongoing |
| 2 | Broadband, continuous | Cllrs Spence |
| 3 | Speed on Lady Lane, Data Loggers | Cllr David |
| 4 | Parish needs for Traffic Management | Cllrs Spence and David |
| 5 | Contact Highways – ongoing | Clerk |