Tuesday 9 May 2023
Location: Beckwithshaw Village Hall
Present: Councillors – Cllr D Spence (Chairman), Cllr A Ellis, Cllr J Parish, and Cllr
Mr S Swires.
Parish Clerk – Mrs J H Galloway.
2 Members of the public were present.
Following the Annual Meeting the meeting commenced at 7.45pm
1 Apologies Cllr M David, Cllr Mrs S Swires and Cllr N Hull.
2 Declarations of Interest None.
3 Exempt Information None.
4 Minutes of the meetings held on 11 April 2023
Approval of the Minutes of the Parish (Open) Meeting was proposed by Cllr Ellis, seconded by Cllr Parish and signed by the Chairman.
Approval of the Minutes of the Parish Council Meeting was proposed by Cllr Parish, seconded by Cllr Mr S Swires and signed by the Chairman.
Matters Arising
Agenda Item 7 – Cllr Hull will send to the PC details of the Highways contact about the
footpath to the Cricket Club.
5 Urgent Business – Bench – Still in negotiation with Persimmon (Charles Church, re
the siting of bench.
Defib – Defib and cabinet purchased. Negotiating the
exact positioning at the Squinting Cat with Green King.
Coronation – Commemorative Mugs were distributed to the children at Beckwithshaw School by Cllr Spence.
Adoption of Standing Orders – It was proposed by Cllr Parish and seconded by Cllr Spence that the North Yorkshire Standing Orders be adopted by the Parish Council. Carried by all.
Wish List –
- a)Revival of the ‘Rural Footpath’ from village to the
Cricket Club.
- b)Notice Board at entrance of the Charles Church
Estate.
- c)Pedestrian Crossing.
- d)Repair/replace bench at Beckwith Head.
- e)Repair Bench in Copse.
- f)New Notice Board at Village Hall (for PC and
BVH notices)
- g)Replace Queen’s Jubilee Tree sign.
- h)Formulate rules for issuing grants.
6 Finances The bank balances at 9 May were reported to the Parish Council:
Business Current Account £1,891.09
Business Money Manager (Deposit Account) £7,468.10
£9,359.19
Clerk to investigate the possibility of a ‘Debit Card’ for some payments. – ongoing.
Bank Mandate needs updating with new signatures – next meeting.
Payments include J H Galloway Deb cost £2,365.20
Receipts include 1st half precept from NYC £3,827.50
Grant towards Defib £1,500.00
Insurance renewal Insurers notified of increase in Precept, revised insurance fee
is £264.00.
Approved for payment Proposed by Cllr Mr S Swires
and Seconded by Ellis.
Year End accounting Internal Audit has been carried out by Cllrs Spence and Parish.
Receipts and Payments Account and Bank Reconciliation
The approval of the Receipts and Payments Account and Bank Reconciliation for the
year ending 31 March 2023 was proposed by Cllr Ellis, seconded by Cllr Mr S Swires and
agreed by all.
The Accounts were signed by the Chairman and Clerk.
Asset Register has been reviewed.
Annual Return. Deadline date 29 June 2023
- a) Exemption Certificate.
The Certificate was completed, approval was proposed by Cllr Ellis and seconded
by Cllr Parish, carried by all, and signed by the Chairman and Clerk.
The signed Certificate to be forwarded to the External Auditors.
- b)Annual Governance Statement.
The statement was completed, approval was proposed by Cllr Mr S Swires and
seconded by Cllr Spence, carried by all, and signed by the Chairman and Clerk.
- c) Accounting Statement.
The statement was completed, approval was proposed by Cllr Ellis and
seconded by Cllr Mr S Swires carried by all and signed by the Chairman and Clerk.
7 North Yorkshire Councillor
8 Planning Matters Decisions
23/00860/FUL Granted Subject to Conditions
Proposed Detached Single Storey Garage at Snell House Farm, Otley Road (Mr R Fearnley)
Applications
ZC/23/01723/TPO
Fell T8 (Beech) and T1 (Alder) and replace with same at Long Lane House, Beckwith Head Road
(Mrs Anna Byron)
“The Parish Council does not objection to or support the application but will support the
professional decision of Council’s Arboricultural Officer on this application.”
9 Local Plan Cllr Spence to attend a meeting on 17 May re ‘Otley Road Corridor
Sustainability’
10 Traffic and Highways Email received from a resident on Whinney Lane re blocked
gullies again. Report via Parish Portal and forward to Cllr Hull.
Problems can be reported to North Yorkshire on the following webpage:
https://www.northyorks.gov.uk/report-online
11 Copse and Grass cutting Contract with Chevin Landscapes agreed at £605.00
plus VAT.
Reminder June meeting commences in the copse.
12 Correspondence None.
13 Councillors Questions None.
14 Date & Time of next meeting: At 7.30pm Tuesday 13 June 2023 starting in the
Copse
and Tuesday 18 July 2023
Tuesday 12 September 2023
Tuesday 10 October 2023
Tuesday 21 November 2023
Please make note of dates. All are booked in the village hall.
The meeting closed at 9.30pm
Please check the website for further information – www.beckwithshaw.org
SUMMARY OF ACTIONS REQUIRED
| No. | Action | Responsibility |
| 1 | Reclaim VAT – ongoing | Clerk |
| 2 | Broadband, continuous | Cllrs Spence and Ellis |
| 3 | Speed on Lady Lane, Data Loggers | Cllr David |
| 4 | Parish needs for Traffic Management | Cllrs Spence, Ellis and David |
| 5 | Contact Highways – ongoing | Clerk |
| 6 | Extract data from Traffic sign – ongoing | Clerk |